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Board Meeting Minutes of April 2019

by Thomas Kainz | Jul 29, 2019

AVAD 19-4

Minutes of April 15, 2019

In attendance Nicole Lewis, Andra Dalton, Tom Kainz, Jordan Celwell, Dave Van Nattan Guest Mark Rolland, Ron McFarland

Meeting was called to order at 1800.

Minutes from March were presented and reviewed. Andra made motion to accept, Jordan seconded, voted to accept 5/0

Treasures report was presented. Receipts received in March were $48377.13 and for April were $10544.53, total deposited $80119.61. Fremont county charged us $2770.69 for processing fee. That fee is about 50% of what is budgeted for the year. Need to correct this fee in future budgets. Expenses totaled $4964.96. Net total for account is $58560.33. SDA dues were paid ($289.11). Nicole was reimbursed $423.76 for A2 title. Tom was reimbursed $900.00 for radios purchased for AVAD. Jordan made motion to accept financial report, seconded by Andra, vote passed 5/0.

Mark informed the board that A1 has a lien from Attorney Michelson. We are moving ahead with county licenses with Eric Lucas. Contact needs to be made with Dan Slater concerning our user agreement with AVA, and transferring A1 to AVAD.

We are hopeful to have a CPA soon. Tax season is almost over, freeing up time for them to contact us. We will need this help in setting up Emergency Services and help in setting up bookkeeping systems.

Training will be extended to May 9 due to PPCC testing. Drive alongs, back ground checks, drug screening will run about $53 per student. Clinical need to be arranged. Pay for instructors was discussed. A motion was made to make a payment of $1000 each for three instructors. Dave made the motion to pay the three instructors $1000 each, seconded by Jordan. Vote taken, carried 3/0/2.

Jordan presented Risk Management in our policy (127 pages). He is going to arrange for a review meeting with the board and insurance company, hopefully May 20. H R policy will be presented next month. Workman’s comp will run $412. A motion was made to allow Jordan authority to take care of insurance in the best interest of AVAD. Tom made the motion, seconded by Andra, voted, carries 5/0.

Medical status: we have our numbers and are now able to bill Medicare/Mecicaid. There will be a site survey conducted by Medicare at HVFD to check on units, signage, renewals on licenses, proper stickers etc. Mark stated that if all this happens timely he doesn’t see why we could not transfer ops from AVA to AVAD as soon as Monday next (April 22). AVAD’s BOD agreed.

The PRC program is being setup by Tom and Nicole for AVAD. Andra made a motion for Nicole to peruse county application and pay fees (est $120). Seconded by Jordan, voted, carried 5/0.

Vehicle maintenance is being done by Jim and Kenny for AVA and should be asked to continue same program with AVAD. An Ambulance Director position needs have some guidelines covering that job and its responsibilities. It could be a paid position. H R needs to have paperwork together for drivers, EMTs, responders. A meeting shall be arranged to review the paperwork and benefits for the responders at all levels.

AVA update: they have shut down membership to SDA since AVAD is a full member.

Public comment: Mark and Ron advises us that the Colorado State Patrol is willing to attend a community event to educate the public on the effects of driving drunk. The Howard Fire Chili Cookoff was suggested, also Howard Halls July 4th event.

The need for storage compartments at HVFD was shared, Nicole will be going to Sams the next day and pick up some from there or Home Depot.

It was suggested for the board to consider making a special fund account in the name of Norm Lastovica. Mark will talk to Janet to see what she would like to see.

Mark suggested we approach Tom Eggelston to be offered a position helping Mark with some of his duties relaxing Tom’s duties as a EMT.


Meeting adjourned at 1952. Next meeting May 20, 2019.

Submitted by Dave Van Nattan