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Board Meeting Minutes of April 2021

by Thomas Kainz | Jun 1, 2021

AVAD 21-04

Minutes of April 19th, 2021

Attendees: Nicole Lewis, Tom Kainz, David Craft, David Van Nattan, guest Mark Rowland, Kenny Owens, Dan Victoria. Andra Dolton absent due to work schedule.

Meeting was called to order at 1800 by Nicole.

Minutes were presented, no correction. Motion to accept by David, seconded by Tom, vote 4/0 carried.

Treasures Report: report presented and reviewed by BOD. See attached report. Motion to accept made by David, seconded by Dave, voted carried 4/0.

Discussion with Dan Victoria concerning property on CR45, Coaldale. Some of the topics discussed were current status of land (1.3 acres), possible set back issues, Board of Zoning possible adjustment, a flood plain study. Some positive take always were this being a community project. The county sounds like it is willing to help make this happen by giving us guidance and input. They will supply us with help in finding consultants, engineers and surveyors. Communications with CDOT, police, fire and necessary letters involved. And help with the 10 page Site Development Plan. There is a survey on record at the county offices which might help. Cost of the land is $4K. Some possible problems that will need to be addressed are flood plain, size of lot, the creek, well permit, setbacks, size of building and what we want to have in place inside the building.

Administration Assistant: Noah is leaving this month and planning to return in the fall. Andra is working on getting a replacement from Chaffee County.

Mark will be issuing a check from AVA some time this week to Howard Fire, the balance of AVA funds as they close down completely.

AED were ordered, 10 purchased thru a Grant, and 10 purchased by AVAD for the Community Placement Program. Jump bags are still in the planning stage.

AVAD’s Volunteer Appreciation BBQ is being planned for July or August. We do need to model COVID safety for this event. The 4th wave is happening throughout the country.

Review of the new six hour shifts took place. Currently it is too soon to judge if it is working better then the old system. We still do need a bigger core of volunteers. 

Travel brochure is still a work in progress, hope to see that started soon. 

There will be an EMT class in Salida starting in August. 

Policies covering the new AED should be completed by the time we receive the AEDs. 

Outstanding bad debt, currently 12, were reviewed by Nicole with the following stats….75% are in for collection (approx $2,000 each), 3 billing are of patients with circumstances beyond their control. 

A date was set on meeting at the land on CR 45 so Board Members could see what we are dealing with. 

Ambulance Directors Report: Radios are in Pueblo with Radio Tech and will be there approx 10 days. Cost $4-500. That is the end of our Grant items. The next Grant cycle will open Dec 15, so let’s be ready.

A2 will be moving to Coaldale (Mark’s home) for the summer.

Ambulance Licensing meeting is next Tue to be attended by Andra and Nicole.

Dear Mountain: the Ambulance Directors position is if a situation warrants, AVAD is willing to help the patient in the Dear Mountain Area, as long as we are covered in our own District. We DO need to bill for all calls we make in the Dear Mountain Area.

Licenses are being reviewed this month by the County.

Motor vehicle accidents are going to increase due to summer activity in our valley. It is imperative that PCR’s are completed as soon as possible to insure payment from insurances. Our rates are consistent with other districts. EMT education needs a review on filling out PCRs, billing from the narrative and the check boxes. 

Lane texted Nicole who shared with the Board…a Rapid Response vehicle is available thru Oak Creek District. Cost is $4K, 140K miles some body work needs done. Mark recommended we purchase this vehicle for the cases when we need to go to a remote area and do not want to take an ambulance. Dave motioned, David seconded, for Lane to make Oak Creek an offer of $3500 as is, with authorization to extend that offer to $3800 if needed. Vote carried 4/0. 

No public comment.


Meeting adjourned at 2037 hours.


Respectfully submitted

Dave Van Nattan