Monthly Financial Reports - March 2025

ARKANSAS VALLEY AMBULANCE DISTRICT
CASH POSITION
YEAR TO DATE AS OF MARCH 31, 2025

Account Activity Item Description	Operating Checking Bank	Emergency Checking Bank	Reserve Checking Bank	Saving's Reserve	TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK	$18, 506	$9,581	$11,167	$16,337	$55,591
YTD Credits	58,083	2,602		89,965	150,650
YTD Debits	-58,553	-3,033	-688	-45,000	-107,274
YTD Balance	18,036	9,150	10,479	61,302	98,967
Transfers
YTD Balance Less Outstanding Checks	18,036	9,150	10,479	61,302	98,967
Restricted Cash - Capital			-10,479		-10,479
Adjusted Balance Less Restricted Cash	$18,036	$9,150		$61,302	$88,488

ARKANSAS VALLEY AMBULANCE DISTRICT
FUND/PROJECT ALLOCATION OF AVAILABLE BALANCES
YEAR TO DATE (YTD) AS OF MARCH 31, 2025
Unaudited

Account Activity item Description	General	Capital	Totals/All Funds
Beginning Funds Available	$44,424	$11,167	$55,591
YTD Property Taxes Received	84,873		84,873
YTD Specific Ownership Taxes Received	7,633		7,633
YTD Ambulance Service Fees Received	12,252		12,252
YTD Interest Received	6		6
Deposit Subtotals	104,764		104,764
YTD Total Expenses	-61,388		-61,388
Transfers
YTD Ending Funds Available	$ 87,800	$ 11,167	$ 98,967

ARKANSAS VALLEY AMBULANCE DISTRICT
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND YEAR ENDED MARCH 31, 2025
Unaudited

INCOME

Revenues

Income Category	Current Month Actual	YTD Actual	2025 Adopted Budget	Variance Over (Under)	Percent of Budget
Property taxes			$250,481	$ -250,481	0%
Senior/veteran exemption			7,000	7,000	0%
Specific ownership taxes	1,905	1,905	30,060	-28,155	6%
Ambulance service fees	7,490	7,490	30,000	-22,510	25%
Interest	1	1	200	-199	1%
Total revenues	9,396	9,396	317,741	-308,345	3%

EXPENSES

Expenses - Administration

Expense Category	Current Month Actual	YTD Actual	2025 Adopted Budget	Variance Over (Under)	Percent of Budget
Administrative staff - reimbursement	$3,447	$3,447	$46,480	$ -43,033	7%
Community outreach	84	84	4,728	-4,644	2%
Compliance (mandated expenses, taxes, fees)	104	104	800	-696	13%
County treasurer fees			7,724	-7,724	0%
District management and accounting	1,453	1,453	14,000	-12,547	10%
Dues and subscriptions	262	262	1,080	-818	24%
Election			6,000	-6,000	0%
Legal			1,000	-1,000	0%
Office equipment & technology	0	0	4,000	-4,000	0%
Office supplies			1,700	-1,700	0%
Payroll taxes	449	449	3,718	-3,269	12%
Postage			240	-240	0%
Printing			300	-300	0%
Total Administration	5,799	5,799	91,770	-85,971	6%

Expenses - Operations

Expense Category	Current Month Actual	YTD Actual	2025 Adopted Budget	Variance Over (Under)	% of Budget
Bank Charges	$	$	$2,000	$ -2,000	0%
Billing & Collection Fees	276	2,645	4,203	-1,558	63%
Cleaning & Sanitation	21	26	500	-474	5%
Communications	178	596	1,440	-844	41%
Dispatch Services	1,067	2,134	4,600	-2,466	46%
Facility Reimbursements	500	500	2,000	-1,500	25%
Insurance: workers comp, equipment, liability	11,714	12,641	13,100	-459	96%
Medical device maintenance	0	671	2,000	-1,829	27%
Medical supplies	827	3,575	6,000	-2,425	60%
Operating contingency (TABOR) 3%	0	0	9,500	-9,500	0%
Personal protection equipment	0	0	1,000	-1,000	0%
Uniforms	0	0	5,500	-5,500	0%
Utilities	990	1,543	6,095	-4,552	25%
Volunteer benefits	2,230	5,236	36,736	-31,500	14%
Volunteer responder reimbursement	0	1,000	35,400	-34,400	3%
Total operations	17,803	30,567	130,574	-100,007	23%

Expenses - Training

Expense Category	Current Month Actual	YTD Actual	2025 Adopted Budget	Variance Over (Under)	% of Budget
Continuing education	$ 0	$2,725	$ 9,360	$ -6,635	29%
Driver training (EMR)	0	0	800	-800	0%
EMT Training	0	0	2,000	-2,000	0%
Training devices, supplies, books	0	0	2,000	-2,000	0%
Training equipment - small	0	0	2,000	-2,000	0%
Total Training Expenses	0	2,725	16,160	-13,435	17%

Expenses - Equipment

Expense Category	Current Month Actual	YTD Actual	2025 Adopted Budget	Variance Over (Under)	% of Budget
Ambulance Computers	0	0	2,000	-2,000	0%
Ambulance fuel	80	80	1,500	-1,420	5%
Ambulance maintenance	1,679	1,679	2,000	-321	84%
Ambulance registration & licensing	0	0	1,200	-1,200	0%
Communications	0	0	2,000	-2,000	0%
Facility	0	105	5,000	-5,000	0%
Small equipment	0	0	4,000	-4,000	0%
Total Equipment Expenses	1,759	1,845	17,700	-15,855	10%

TOTALS & SUMMARY

Income & Expense Totals

Category	Current Month Actual	YTD Actual	2025 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$71,811	$104,764	$ 371,741	-212,977	33%
Total expenditures	31,643	61,388	256,204	-194,816	24%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)
NET CHANGE IN FUNDS AVAILABLE	$40,168	$43,376	$61,537	-18,161
BEGINNING FUND BALANCE	47,632	$44,424
ENDING FUND BALANCE	87,800	87,800

ARKANSAS VALLEY AMBULANCE DISTRICT
CAPITAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND YEAR ENDED MARCH 31, 2025
Unaudited

INCOME

Revenues

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Revenues	0	0	0	0	0

EXPENSES

Total Expenditures

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Expenditures	0	0	0	0	0%

TOTALS & SUMMARY

Income and Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$0	$0	$0	$0	$0
Total Expenditures	0	0	0	0	0%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
BEGINNING FUNDS AVAILABLE	$11,167	$11,167
ENDING FUNDS AVAILABLE	$11,167	$11,167

ARKANSAS VALLEY AMBULANCE DISTRICT
INCOME AND EXPENSE DETAIL FOR OCTOBER, 2024

AVAD Transaction Detail - Emergency Checking

Date	Description	Memo	Category	Amount
03/03/25	5390 Pur Cotopaxi Sincla Cotopax	ATM Withdrawal 5390 PUR COTOPAXI SINCLA COTOPAXI CO	Equipment:Ambulance Fuel	(80.00)
03/04/25	WalMart	Misc. Office Supplies	Administration:Office Supplies	(15.72)
03/12/25	Bound Tree Medical	Medical Supplies	Operations:Medical Supplies	(169.02)
03/31/25	Interest	Deposit -Interest Received	Revenue:Interest	0.08
03/31/25	Boundtree Medical	Back raft air mattress	Operations:Medical Supplies	(137.16)

AVAD Transaction Detail - Operating Checking

Date	Description	Memo	Category	Amount
03/03/25	Hilltop Broadban Purchase	On-Us Check HILLTOP BROADBAN PURCHASE	Operations:Utilities	(59.95)
03/05/25	Att Payment	On-Us Check ATT PAYMENT	Operations:Communications	(178.62)
03/07/25	Lex Wayson	Monthly Payroll	Administration:Admin Staff Reimbursement	(2,637.16)
03/07/25	Lex Wayson	Mileage Reimbursement	Administration:Admin Staff Reimbursement	(71.56)
03/07/25	Priority Post Debit	Monthly Adobe Subscription	Administration:Dues & Subscriptions	(29.99)
03/13/25	Co Dept Revenue Taxpayment	On-Us Check CO DEPT REVENUE TAXPAYMENT	Administration:Payroll Taxes	(124.00)
03/14/25	Streamline	Monthly web services	Administration:Community Outreach	(84.00)
03/17/25	VFIS	Insurance	Operations:Insurance	(11,168.00)
03/17/25	Streamline	Monthly web services fees (price increase catch-up)	Administration:Community Outreach	(183.00)
03/17/25	Salida Clinic	Volunteer Monthly Medical Benefits	Operations:Volunteer Benefits	(1,210.00)
03/17/25	Internal Transfer	Transfer from Reserve Savings	[Reserve Savings XX5403]	20,000.00
03/19/25	Amazon	Breakroom snacks	Operations:Volunteer Benefits	(206.09)
		Broom Holder	Operations:Cleaning & Sanitation	(20.79)
		O2 tank holder	Operations:Medical Supplies	(69.99)
		Car wash kit	Equipment:Ambulance Maintenance	(19.98)
		Breakroom Supplies	Operations:Volunteer Benefits	(47.25)
03/19/25	Pinnacol Assurance	Insurance	Operations:Insurance	(305.00)
03/21/25	Henry Schein	Medical Supplies	Operations:Medical Supplies	(437.22)
03/25/25	Irs Usataxpymt	On-Us Check IRS USATAXPYMT	Administration:Payroll Taxes	(710.56)
03/25/25	Sangre De Cristo Elec Paymt	On-Us Check SANGRE DE CRISTO ELEC PAYMT	Operations:Utilities	(241.57)
03/25/25	Service Fees Received	Ambulance Service Fees	Revenue:Ambulance Svc. Fees	643.13
03/28/25	CRS	Feb 2025 Billing	Administration:District Mgmt & Acctg	(1,134.50)
03/28/25	Combined Regional Comms Auth.	Quaarterly Billing for 911 Svcs	Operations:Dispatch Svcs.	(1,066.91)
03/28/25	HVFD	Quarterly donation for Med 1 bay use	Operations:Facility Reimbursements	(500.00)
03/28/25	Business Options Medical Billing	Feb 2025 Billing charges and CC fees	Operations:Billing & Collections Fees	(276.34)
03/28/25	Service Fees Received	Deposit MOBILE DEPOSIT	Revenue:Ambulance Svc. Fees	2,368.29
03/28/25	Service Fees Received	Deposit MOBILE DEPOSIT	Revenue:Ambulance Svc. Fees	1,020.15
03/28/25	Service Fees Received	Deposit MOBILE DEPOSIT	Revenue:Ambulance Svc. Fees	429.92
03/28/25	Service Fees Received	Deposit MOBILE DEPOSIT	Revenue:Ambulance Svc. Fees	300.00
03/28/25	Withdrawal - Force Post	Transfer from Reserve Savings	[Reserve Savings XX5403]	15,000.00
03/31/25	Interest Paid	Deposit INTEREST PAID	Revenue:Interest	0.08
03/31/25	Amazon	Coat Rack, Trash can	Administration:Office Supplies	(68.46)
		Med 3 bumper & grill	Capital Expenditures:Vehicles	(1,659.43)
		Step ladder	Administration:Office Supplies	(57.97)
		Tire pressure gauge, air hose	Capital Expenditures:Coaldale Facility	(66.47)
		Safety Goggles	Administration:Office Supplies	(9.99)
		Legal & Medical Posters	Administration:Compliance	(148.82)
		Metal file cabinets (2)	Capital Expenditures:Coaldale Facility	(226.08)
		Metal storage cabinets (4)	Capital Expenditures:Coaldale Facility	(605.35)
		Garage Shelving	Capital Expenditures:Building Costs and Improvements	(672.59)
		Coat Rack	Administration:Office Supplies	(75.99)
		Stroke Poster	Operations:Medical Supplies	(13.14)
		Bath Towels	Administration:Office Supplies	(35.59)
		Storage Cabinets (2)	Capital Expenditures:Coaldale Facility	(172.46)
		Window Blinds (4)	Capital Expenditures:Coaldale Facility	(174.60)
		Chairs	Capital Expenditures:Coaldale Facility	(1,249.95)
		Folding utility table	Capital Expenditures:Coaldale Facility	(1,210.00)
		Labels	Administration:Office Supplies	(31.95)
		Breakroom snacks	Operations:Volunteer Benefits	(128.08)
		Breakroom supplies	Operations:Volunteer Benefits	(638.60)
		Floor Mats	Administration:Office Supplies	(120.60)
		Window Film	Capital Expenditures:Building Costs and Improvements	(76.78)
		Garage Door Insulation	Capital Expenditures:Building Costs and Improvements	(186.77)
03/31/25	Pinnacole Assurance	Insurance charges	Operations:Insurance	(241.00)

AVAD Transaction Detail - Reserve Checking

Date	Description	Memo	Category	Amount
03/17/25	Enviro Gas Propane	Propane tank rental	Operations:Utilities	(70.58)
03/19/25	Enviro Gas Propane	Propane	Operations:Utilities	(617.60)
03/31/25	Interest	Interest Received	Revenue:Interest	0.09

AVAD Transaction Detail - Reserve Savings

Date	Description	Memo	Category	Amount
03/10/25	Deposit - Adds To Balance		Tax Revenue:Current Tax	63,338.32
			Tax Revenue:Specific Ownership	3,707.25
			Administration:County Treasurer Fees	(1,900.14)
03/17/25	Internal Transfer	Transfer to operating Checking	[Operating Checking XX7700]	(20,000.00)
03/28/25	Internal Transfer	Transfer to Operating Checking	[Operating Checking XX7700]	(15,000.00)
03/31/25	Interest	Interest received	Revenue:Interest	3.83

INCOME

EXPENSES

TOTALS & SUMMARY

INCOME

EXPENSES

TOTALS & SUMMARY

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