Monthly Financial Reports - March 2025

 

ARKANSAS VALLEY AMBULANCE DISTRICTCASH POSITION YEAR TO DATE AS OF MARCH 31, 2025
Account Activity Item Description Operating Checking Bank Emergency Checking Bank Reserve Checking Bank Saving's Reserve TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK $18, 506 $9,581 $11,167 $16,337 $55,591
YTD Credits 58,083 2,602   89,965 150,650
YTD Debits -58,553 -3,033 -688 -45,000 -107,274
YTD Balance 18,036 9,150 10,479 61,302 98,967
Transfers          
YTD Balance Less Outstanding Checks 18,036 9,150 10,479 61,302 98,967
Restricted Cash - Capital     -10,479   -10,479
Adjusted Balance Less Restricted Cash $18,036 $9,150   $61,302 $88,488

 

ARKANSAS VALLEY AMBULANCE DISTRICTFUND/PROJECT ALLOCATION OF AVAILABLE BALANCES YEAR TO DATE (YTD) AS OF MARCH 31, 2025Unaudited
Account Activity item Description General Capital Totals/All Funds
Beginning Funds Available $44,424 $11,167 $55,591
YTD Property Taxes Received 84,873   84,873
YTD Specific Ownership Taxes Received 7,633   7,633
YTD Ambulance Service Fees Received 12,252   12,252
YTD Interest Received 6   6
Deposit Subtotals 104,764   104,764
YTD Total Expenses -61,388   -61,388
Transfers      
YTD Ending Funds Available $ 87,800 $ 11,167 $ 98,967

 

 

ARKANSAS VALLEY AMBULANCE DISTRICTGENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLEBUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND YEAR ENDED MARCH 31, 2025 Unaudited

INCOME

Revenues 
Income Category Current Month Actual YTD Actual 2025 Adopted Budget Variance Over (Under) Percent of Budget
Property taxes $250,481 $ -250,481 0%
Senior/veteran exemption 7,000 7,000 0%
Specific ownership taxes 1,905 1,905 30,060 -28,155 6%
Ambulance service fees 7,490 7,490 30,000 -22,510 25%
Interest 1 1 200 -199 1%
Total revenues 9,396 9,396 317,741 -308,345 3%

EXPENSES

Expenses - Administration 
Expense Category Current Month Actual YTD Actual 2025 Adopted Budget Variance Over (Under) Percent of Budget
Administrative staff - reimbursement $3,447 $3,447 $46,480 $ -43,033 7%
Community outreach 84 84 4,728 -4,644 2%
Compliance (mandated expenses, taxes, fees) 104 104 800 -696 13%
County treasurer fees 7,724 -7,724 0%
District management and accounting 1,453 1,453 14,000 -12,547 10%
Dues and subscriptions 262 262 1,080 -818 24%
Election 6,000 -6,000 0%
Legal 1,000 -1,000 0%
Office equipment & technology 0 0 4,000 -4,000 0%
Office supplies 1,700 -1,700 0%
Payroll taxes 449 449 3,718 -3,269 12%
Postage 240 -240 0%
Printing 300 -300 0%
Total Administration 5,799 5,799 91,770 -85,971 6%
Expenses - Operations 
Expense Category  Current Month Actual YTD Actual 2025 Adopted Budget Variance Over (Under) % of Budget
Bank Charges $ $ $2,000 $ -2,000 0%
Billing & Collection Fees 276 2,645 4,203 -1,558 63%
Cleaning & Sanitation 21 26 500 -474 5%
Communications 178 596 1,440 -844 41%
Dispatch Services 1,067 2,134 4,600 -2,466 46%
Facility Reimbursements 500 500 2,000 -1,500 25%
Insurance: workers comp, equipment, liability 11,714 12,641 13,100 -459 96%
Medical device maintenance 0 671 2,000 -1,829 27%
Medical supplies 827 3,575 6,000 -2,425 60%
Operating contingency (TABOR) 3% 0 0 9,500 -9,500 0%
Personal protection equipment 0 0 1,000 -1,000 0%
Uniforms 0 0 5,500 -5,500 0%
Utilities 990 1,543 6,095 -4,552 25%
Volunteer benefits 2,230 5,236 36,736 -31,500 14%
Volunteer responder reimbursement 0 1,000 35,400 -34,400 3%
Total operations 17,803 30,567 130,574 -100,007 23%
Expenses - Training 
Expense Category Current Month Actual YTD Actual 2025 Adopted Budget Variance Over (Under) % of Budget
Continuing education $ 0 $2,725 $ 9,360 $ -6,635 29%
Driver training (EMR) 0 0 800 -800 0%
EMT Training 0 0 2,000 -2,000 0%
Training devices, supplies, books 0 0 2,000 -2,000 0%
Training equipment - small 0 0 2,000 -2,000 0%
Total Training Expenses 0 2,725 16,160 -13,435 17%
Expenses - Equipment 
Expense Category Current Month Actual YTD Actual 2025 Adopted Budget Variance Over (Under) % of Budget
Ambulance Computers 0 0 2,000 -2,000 0%
Ambulance fuel 80 80 1,500 -1,420 5%
Ambulance maintenance 1,679 1,679 2,000 -321 84%
Ambulance registration & licensing 0 0 1,200 -1,200 0%
Communications 0 0 2,000 -2,000 0%
Facility 0 105 5,000 -5,000 0%
Small equipment 0 0 4,000 -4,000 0%
Total Equipment Expenses 1,759 1,845 17,700 -15,855 10%

 

 

TOTALS & SUMMARY

Income & Expense Totals 
Category Current Month Actual YTD Actual 2025 Adopted Budget Variance Over (Under) % of Budget
Total Income $71,811 $104,764 $ 371,741 -212,977 33%
Total expenditures 31,643 61,388 256,204 -194,816 24%

 

Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE $40,168 $43,376 $61,537 -18,161  
BEGINNING FUND BALANCE 47,632 $44,424      
ENDING FUND BALANCE 87,800 87,800  

 

 

ARKANSAS VALLEY AMBULANCE DISTRICT CAPITAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND YEAR ENDED MARCH 31, 2025 Unaudited

INCOME

Revenues 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Revenues 0 0 0 0 0

EXPENSES

Total Expenditures 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Expenditures 0 0 0 0 0%

TOTALS & SUMMARY

Income and Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $0 $0 $0 $0 $0
Total Expenditures 0 0 0 0 0%
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
BEGINNING FUNDS AVAILABLE $11,167 $11,167  
ENDING FUNDS AVAILABLE $11,167 $11,167  

 

ARKANSAS VALLEY AMBULANCE DISTRICT INCOME AND EXPENSE DETAIL FOR OCTOBER, 2024
AVAD Transaction Detail - Emergency Checking 
Date Description Memo Category Amount
03/03/25 5390 Pur Cotopaxi Sincla Cotopax ATM Withdrawal 5390 PUR COTOPAXI SINCLA COTOPAXI CO Equipment:Ambulance Fuel (80.00)
03/04/25 WalMart Misc. Office Supplies Administration:Office Supplies (15.72)
03/12/25 Bound Tree Medical Medical Supplies Operations:Medical Supplies (169.02)
03/31/25 Interest Deposit -Interest Received Revenue:Interest 0.08
03/31/25 Boundtree Medical Back raft air mattress Operations:Medical Supplies (137.16)
AVAD Transaction Detail - Operating Checking 
Date Description Memo Category Amount
03/03/25 Hilltop Broadban Purchase On-Us Check HILLTOP BROADBAN PURCHASE Operations:Utilities (59.95)
03/05/25 Att Payment On-Us Check ATT PAYMENT Operations:Communications (178.62)
03/07/25 Lex Wayson Monthly Payroll Administration:Admin Staff Reimbursement (2,637.16)
03/07/25 Lex Wayson Mileage Reimbursement Administration:Admin Staff Reimbursement (71.56)
03/07/25 Priority Post Debit Monthly Adobe Subscription Administration:Dues & Subscriptions (29.99)
03/13/25 Co Dept Revenue Taxpayment On-Us Check CO DEPT REVENUE TAXPAYMENT Administration:Payroll Taxes (124.00)
03/14/25 Streamline Monthly web services Administration:Community Outreach (84.00)
03/17/25 VFIS Insurance Operations:Insurance (11,168.00)
03/17/25 Streamline Monthly web services fees (price increase catch-up) Administration:Community Outreach (183.00)
03/17/25 Salida Clinic Volunteer Monthly Medical Benefits Operations:Volunteer Benefits (1,210.00)
03/17/25 Internal Transfer Transfer from Reserve Savings [Reserve Savings XX5403] 20,000.00
03/19/25 Amazon Breakroom snacks Operations:Volunteer Benefits (206.09)
Broom Holder Operations:Cleaning & Sanitation (20.79)
O2 tank holder Operations:Medical Supplies (69.99)
Car wash kit Equipment:Ambulance Maintenance (19.98)
Breakroom Supplies Operations:Volunteer Benefits (47.25)
03/19/25 Pinnacol Assurance Insurance Operations:Insurance (305.00)
03/21/25 Henry Schein Medical Supplies Operations:Medical Supplies (437.22)
03/25/25 Irs Usataxpymt On-Us Check IRS USATAXPYMT Administration:Payroll Taxes (710.56)
03/25/25 Sangre De Cristo Elec Paymt On-Us Check SANGRE DE CRISTO ELEC PAYMT Operations:Utilities (241.57)
03/25/25 Service Fees Received Ambulance Service Fees Revenue:Ambulance Svc. Fees 643.13
03/28/25 CRS Feb 2025 Billing Administration:District Mgmt & Acctg (1,134.50)
03/28/25 Combined Regional Comms Auth. Quaarterly Billing for 911 Svcs Operations:Dispatch Svcs. (1,066.91)
03/28/25 HVFD Quarterly donation for Med 1 bay use Operations:Facility Reimbursements (500.00)
03/28/25 Business Options Medical Billing Feb 2025 Billing charges and CC fees Operations:Billing & Collections Fees (276.34)
03/28/25 Service Fees Received Deposit MOBILE DEPOSIT Revenue:Ambulance Svc. Fees 2,368.29
03/28/25 Service Fees Received Deposit MOBILE DEPOSIT Revenue:Ambulance Svc. Fees 1,020.15
03/28/25 Service Fees Received Deposit MOBILE DEPOSIT Revenue:Ambulance Svc. Fees 429.92
03/28/25 Service Fees Received Deposit MOBILE DEPOSIT Revenue:Ambulance Svc. Fees 300.00
03/28/25 Withdrawal - Force Post Transfer from Reserve Savings [Reserve Savings XX5403] 15,000.00
03/31/25 Interest Paid Deposit INTEREST PAID Revenue:Interest 0.08
03/31/25 Amazon Coat Rack, Trash can Administration:Office Supplies (68.46)
  Med 3 bumper & grill Capital Expenditures:Vehicles (1,659.43)
Step ladder Administration:Office Supplies (57.97)
Tire pressure gauge, air hose Capital Expenditures:Coaldale Facility (66.47)
Safety Goggles Administration:Office Supplies (9.99)
Legal & Medical Posters Administration:Compliance (148.82)
Metal file cabinets (2) Capital Expenditures:Coaldale Facility (226.08)
Metal storage cabinets (4) Capital Expenditures:Coaldale Facility (605.35)
Garage Shelving Capital Expenditures:Building Costs and Improvements (672.59)
Coat Rack Administration:Office Supplies (75.99)
Stroke Poster Operations:Medical Supplies (13.14)
Bath Towels Administration:Office Supplies (35.59)
Storage Cabinets (2) Capital Expenditures:Coaldale Facility (172.46)
Window Blinds (4) Capital Expenditures:Coaldale Facility (174.60)
Chairs Capital Expenditures:Coaldale Facility (1,249.95)
Folding utility table Capital Expenditures:Coaldale Facility (1,210.00)
Labels Administration:Office Supplies (31.95)
Breakroom snacks Operations:Volunteer Benefits (128.08)
Breakroom supplies Operations:Volunteer Benefits (638.60)
Floor Mats Administration:Office Supplies (120.60)
Window Film Capital Expenditures:Building Costs and Improvements (76.78)
Garage Door Insulation Capital Expenditures:Building Costs and Improvements (186.77)
03/31/25 Pinnacole Assurance Insurance charges Operations:Insurance (241.00)
AVAD Transaction Detail - Reserve Checking 
Date Description Memo Category Amount
03/17/25 Enviro Gas Propane Propane tank rental Operations:Utilities (70.58)
03/19/25 Enviro Gas Propane Propane Operations:Utilities (617.60)
03/31/25 Interest Interest Received Revenue:Interest 0.09
AVAD Transaction Detail - Reserve Savings 
Date Description Memo Category Amount
03/10/25 Deposit - Adds To Balance Tax Revenue:Current Tax 63,338.32
Tax Revenue:Specific Ownership 3,707.25
Administration:County Treasurer Fees (1,900.14)
03/17/25 Internal Transfer Transfer to operating Checking [Operating Checking XX7700] (20,000.00)
03/28/25 Internal Transfer Transfer to Operating Checking [Operating Checking XX7700] (15,000.00)
03/31/25 Interest Interest received Revenue:Interest 3.83