Monthly Financial Reports - October 2024

 

ARKANSAS VALLEY AMBULANCE DISTRICTCASH POSITION YEAR TO DATE AS OF OCTOBER 31, 2024
Account Activity Item Description Operating Checking Bank Emergency Checking Bank Reserve Checking Bank Saving's Reserve TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK $14,221 $575 $14,319 $79,648 $108,763
YTD Credits 141,411 24,354 225,002 443,238 834,005
YTD Debits -137,594 -14,896 -228,154 -470,583 -851,227
YTD Balance 18,038 10,033 11,167 52,303 91,541
Transfers 0 0 0 0 0
YTD Balance Less Outstanding Checks 18,038 10,033 11,167 52,303 91,541
Restricted Cash - Capital     -11,167   -11,167
Adjusted Balance Less Restricted Cash 18,038 10,033 0 52,303 80,374

 

ARKANSAS VALLEY AMBULANCE DISTRICTFUND/PROJECT ALLOCATION OF AVAILABLE BALANCES YEAR TO DATE (YTD) AS OF OCTOBER 31, 2024Unaudited
Account Activity item Description General Capital Totals/All Funds
Beginning Funds Available $94,444 $14,319 $108,763
YTD Property Taxes Received 277,009 0 277,009
YTD Specific Ownership Taxes Received 25,183 0 25,183
YTD Ambulance Service Fees Received 33,003 0 33,003
YTD Interest Received 552 0 552
Deposit Subtotals 335,747 0 335,747
YTD Total Expenses -133,901 -369,068 -502,969
Loan Proceeds 0 150,000 150,000
Transfers -215,916  215,916 0
YTD Ending Funds Available 80,374 11,167 91,541

 

 

ARKANSAS VALLEY AMBULANCE DISTRICTGENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLEBUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND EIGHT MONTHS ENDED OCTOBER 31, 2024 Unaudited

INCOME

Revenues 
Income Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Property taxes $607 $269,634 $244,992 $24,642 110%
Senior/veteran exemption 0 7,375 7,000 375 105%
Specific ownership taxes 2,488 25,183 29,400 -4,217 86%
Ambulance service fees 3,488 33,003 25,000 8,003 132%
Interest 27 552 200 352 276%
Total revenues 6,610 335,747 306,592 29,155 110%

EXPENSES

Expenses - Administration 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Administrative staff - reimbursement $3,316 $32,561 44,000 -11,439 74%
Community outreach 167 1,606 1,000 606 161%
Compliance (mandated expenses, taxes, fees) 5 736 500 236 147%
County treasurer fees 19 7,250 7,560 -310 96%
District management and accounting 0 11,406 13,000 -1,594 88%
Dues and subscriptions 30 796 1,000 -204 80%
Insurance (BOD) 0 0 500 -500 0%
Legal 0 0 1,000 -1,000 0%
Office equipment & technology 0 133 2,000 -1,867 7%
Office supplies 30 457 2,500 -2,043 18%
Payroll taxes 273 3637 3,520 117 103%
Postage 0 129 500 -371 26%
Printing 0 0 500 -500 0%
Total Administration 3,840 58,711 77,580 -18,869 76%
Expenses - Operations 
Expense Category  Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Bank Charges $0 $136 $150 $-14 91%
Billing & Collection Fees 0 2,802 2,000 802 140%
Cleaning & Sanitation 570 570 500 70 114%
Communications 120 1,435 2,200 -765 65%
Dispatch Services 1,084 4,336 4,300 36 101%
Facility Reimbursements 0 2,000 2,000 0 100%
Insurance: workers comp, equipment, liability 0 12,344 12,000 344 103%
Medical device maintenance 19 19 2,000 -1,981 1%
Medical supplies 282 3,9996 6,000 -2,004 67%
Operating contingency (TABOR) 3% 0 0 9,200 -9,200 0%
Personal protection equipment 0 0 1,000 -1,000 0%
Uniforms 0 1,863 5,000 -3,137 37%
Utilities 361 1620 3,000 -1,380 54%
Volunteer benefits 0 9,857 25,000 -15,143 39%
Volunteer responder reimbursement 845 6,699  25,000 -18,301 27%
Total operations 3,281 47,677 99,350 -51,673 48%
Expenses - Training 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Continuing education $0 $1,879 $4,000 $-2,121 47%
Driver training (EMR) 0 0 500 -500 0%
EMT training 71 19,743 20,000 -257 99%
Training devices, supplies, books 0 0 1,000 -1,000 0%
Training equipment - small 0 0 500 -500 0%
Total Training Expenses 71 21,622 26,000 4,378 83%
Expenses - Equipment 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Ambulance Computers 0 0 500 -500 0%
Ambulance fuel 137 1,067 2,000 -933 53%
Ambulance maintenance 0 759 2,000 -1,241 38%
Ambulance registration & licensing 0 675 500 175 135%
Communications 0 0 2,000 -2,000 0%
Facility 0 76 5,000 -4,924 2%
Small equipment 112 3,314 2,000 1,314 166%
Total Equipment Expenses 249 5,891 14,000 -8,109 42%

 

 

TOTALS & SUMMARY

Income & Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $6,610 $335,747 $306,592 $29,155 110%
Total expenditures 7,441 133,901 216,930 -83,029 62%
EXCESS OF EXPENDITURES OVER REVENUES -831 201,846 89,662 112,184 62%

 

Other Financing Sources 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Transfer to Capital Fund 0 $-215,916 -$170,000 -$45,916 127%
 
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE -$831 -$14,070 -$80,338 $66,268
BEGINNING FUND BALANCE $81,205 $94,444  
ENDING FUND BALANCE $80,374 $80,374  

 

 

ARKANSAS VALLEY AMBULANCE DISTRICT CAPITAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND EIGHT MONTHS ENDED OCTOBER 31, 2024 Unaudited

INCOME

Revenues 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Revenues 0 0 0 0 0

EXPENSES

Loan, Building Costs & Improvements 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Loan Principal $0 $150,000 $150,000 $0 100%
Loan Interest 0 3,613 9,500 (-5,887) 38%
Loan Costs 0 2,491 4,500 (-2,009) 55%
Building Costs and Improvements 0 212,964 170,000 42,964 125%
Total Expenditures 0 369,068 334,000 35,068 110%

TOTALS & SUMMARY

Income and Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $0 $0 $0 $0 $0
Total Expenditures 1,128 343,241 334,000 9,241 103%
EXCESS OF EXPENDITURES OVER BUDGET -1,128 -343,241 -334,000 9,241 103%
Other Financing Sources 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Loan Proceeds $0 $150,000 $150,000 $0 100%
Transfer from General Fund 11,128 215,916 $170,000 45,916 127%
TOTAL OTHER FINANCING SOURCES 11,128 365,916 320,000 45,916 114%
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE 0 -$3,152 $-14,000 $10,848  
BEGINNING FUNDS AVAILABLE $11,167 $14,319  
ENDING FUNDS AVAILABLE $11,167 $11,167  

 

ARKANSAS VALLEY AMBULANCE DISTRICT INCOME AND EXPENSE DETAIL FOR OCTOBER, 2024
AVAD Transaction Detail - Emergency Checking 
Date Description Memo Category Amount
10/02/24 6276 Walmart.com Ftm Misc janatorial supplies Operations:Cleaning & Sanitation (62.59)
10/03/24 6276 Samsclub.com Ftm Hand soap, trash ags, dispenser, broom, etc. Operations:Cleaning & Sanitation (115.69)
10/03/24 9197 Raider Fire Prot Ftm Voided Transaction Administration:Misc. Clearing (222.00)
10/06/24 6300 Adobe Ftm Adobe software Access Administration:Dues & Subscriptions (29.99)
10/07/24 9197 Rtn Raider Fire Prot Ftm Voided Transaction Administration:Misc. Clearing 222.00
10/09/24 9197 Amazon.com*bh3ip Ftm Misc janatorial supplies Operations:Cleaning & Sanitation (68.89)
10/10/24 9197 WAL-MART #0921 Misc cleaning & Storage supplies for AVADS Operations:Cleaning & Sanitation (120.82)
10/14/24 9197 AMAZON.COM*FV5B6 Misc. Janatorial supplies Operations:Cleaning & Sanitation (18.01)
10/15/24 Deposit - Transfer From Checking Deposit WWW FM XX XXXX54 03 [Operating Checking XX7700] 5,000.00
10/19/24 6300 CO SECRETARY STA Trade name renewal Administration:Compliance (5.00)
10/19/24 9197 AMAZON.COM*ZZ80N Misc. Janatorial supplies Operations:Cleaning & Sanitation (15.17)
10/20/24 6276 GOOGLE *Glority Disputed Charge - investigating Administration:Misc. Clearing (29.99)
10/22/24 Deposit Deposit WWW FM XX XXXX77 00 [Operating Checking XX7700] 5,000.00
10/24/24 Deposit Deposit INTEREST POSTING (DECON) Revenue:Interest 0.03
10/24/24 6300 SALIDA CLINIC Monthly Clinic Charges Operations:Volunteer Benefits (845.00)
10/28/24 5390 MCD PUR AMAZON MKTPL IY0RN4K13 AMZN.COM Pressure washer Equipment:Small Equipment (112.00)
honey packets Operations:Medical Supplies (15.98)
10/30/24 5390 PUR NNT SALIDA ACE HARD001652 SALIDA CO Misc. hardware for Lifepacks Operations:Medical Device Maintenance (18.92)
10/31/24 Deposit Deposit INTEREST PAID Revenue:Interest 0.02
10/31/24 5390 MCD PUR BOUND TREE MEDICAL LLC TEL80028 Med supplies; gloves, cannulas, heat blankets Operations:Medical Supplies (265.86)
10/31/24 5390 MCD PUR SQ RICHEY DESIGN LLC SALIDA CO Banner for station Administration:Community Outreach (82.65)
10/31/24 5390 PUR WAL-MART 0921 SALIDA CO Misc cleaning supplies for AVADS Operations:Cleaning & Sanitation (59.14)
AVAD Transaction Detail - Operating Checking 
10/01/24 Combined Regional Comms Auth. Quarterly Dispatch Fees - Qtr 2 2024 Operations:Dispatch Svcs. (1,084.13)
10/01/24 Precheck, Inc background checks Training:EMT Training (71.35)
10/04/24 Hilltop Broadban Purchase Ach Internet services - initial setup Operations:Utilities (241.57)
10/07/24 Lex Wayson Mileage reimbursement Administration:Admin Staff Reimbursement (45.75)
10/07/24 Att Payment Ach Ambulance cell phones Operations:Communications (120.00)
Office cell phone Operations:Utilities (58.55)
10/07/24 Lex Wayson October Payroll Administration:Admin Staff Reimbursement (2,667.58)
10/14/24 Streamline Web Services Monthly website fees Administration:Community Outreach (84.00)
10/15/24 Deposit - Transfer From Checking Deposit WWW FM XX XXXX54 03 [Emergency Checking XX7809] (5,000.00)
10/16/24 Deposit - Fees Received Deposit NOVITAS HCCLAIMPMT Revenue:Ambulance Svc. Fees 2,546.63
10/21/24 Deposit - Fees Received Deposit HUMANA INS CO HCCLAIMPMT Revenue:Ambulance Svc. Fees 420.26
10/22/24 Deposit - Fees Received Deposit HUMANA INS CO HCCLAIMPMT Revenue:Ambulance Svc. Fees 521.34
10/22/24 Transfer WWW TO XX XXXX78 09 [Emergency Checking XX7809] (5,000.00)
10/22/24 Deposit Deposit WWW FM XX XXXX77 00 [Emergency Checking XX7809] (5,000.00)
10/23/24 State of Colorado On-Us Check CO DEPT REVENUE TAXPAYMENT Administration:Payroll Taxes (126.00)
10/24/24 Interest Received Deposit INTEREST POSTING (DECON) Revenue:Interest 0.05
10/24/24 Sangre De Cristo Elec Paymt Ach AVADS Electricity Operations:Utilities (60.66)
10/29/24 Irs Usataxpymt Ach Payroll Taxes Administration:Payroll Taxes (727.65)
10/29/24 Wright Express Fleet Debi Ach Fuel Equipment:Ambulance Fuel (136.51)
10/30/24 Co Ui Emp Svcs Prem Pymt Ach Unemployment Insurance Payment Administration:Payroll Taxes (22.52)
10/31/24 Deposit Deposit INTEREST Received Revenue:Interest 0.04
AVAD Transaction Detail - Reserve Checking 
Date Description Memo Category Amount
10/24/24 Deposit Deposit INTEREST POSTING (DECON) Revenue:Interest 0.08
10/31/24 Deposit Deposit INTEREST PAID Revenue:Interest 0.02
AVAD Transaction Detail - Reserve Savings 
Date Description Memo Category Amount
10/10/24 Fremont County T 1 Ach Monthly County Tax Receipts Tax Revenue:Current Tax 607.25
10/10/24 Fremont County T 1 Ach Monthly County Tax Receipts Tax Revenue:Specific Ownership 2,487.78
10/10/24 Fremont County T 1 Ach Monthly County Tax Receipts Administration:County Treasurer Fees (18.93)
10/10/24 Fremont County T 1 Ach Monthly County Tax Receipts Tax Revenue:Current Interest 23.79
10/15/24 Www To Xx Xxxx78 09 Transfer to emergency checking [Emergency Checking XX7809] (5,000.00)
10/22/24 Www To Xx Xxxx77 00 [Operating Checking XX7700] (15,000.00)
10/24/24 Interest Paid Deposit - Adds to Balance INTEREST POSTING (DECON) Revenue:Interest 3.08
10/31/24 Interest Paid Interest Paid INTEREST PAID Revenue:Interest 0.70