Monthly Financial Reports - September 2024

 

ARKANSAS VALLEY AMBULANCE DISTRICTCASH POSITION YEAR TO DATE AS OF SEPTEMBER 30, 2024
Account Activity Item Description Operating Checking Bank Emergency Checking Bank Reserve Checking Bank Saving's Reserve TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK $14,221 $575 $14,319 $79,648 $108,763
YTD Credits 117,923 14,132 225,002 440,115 797,172
YTD Debits -122,148 -12,698 -228,154 -450,563 -813,563
YTD Balance 9,996 2,009 11,167 69,200 92,372
Transfers 0 0 0 0 0
YTD Balance Less Outstanding Checks 9,996 2,009 11,167 69,200 92,372
Restricted Cash - Capital   -11,167   -11,167
Adjusted Balance Less Restricted Cash 9,996 2,009 0 69,200 81,021

 

ARKANSAS VALLEY AMBULANCE DISTRICTFUND/PROJECT ALLOCATION OF AVAILABLE BALANCES YEAR TO DATE (YTD) AS OF SEPTEMBER 30, 2024Unaudited
Account Activity item Description General Capital Totals/All Funds
Beginning Funds Available $94,444 $14,319 $108,763
YTD Property Taxes Received 271,931 0 271,931
YTD Specific Ownership Taxes Received 20,058 0 20,058
YTD Ambulance Service Fees Received 27,487 0 27,487
YTD Interest Received 348 0 348
Deposit Subtotals 319,824 0 319,824
YTD Total Expenses -117,331 -343,241 -460,572
Loan Proceeds 0 150,000 0
Transfers -215,916  215,916 0
YTD Ending Funds Available 81,021 36,994 118,015

 

 

ARKANSAS VALLEY AMBULANCE DISTRICTGENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLEBUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND EIGHT MONTHS ENDED SEPTEMBER 30, 2024 Unaudited

INCOME

Revenues 
Income Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Property Taxes $4,471 $269,027 $244,992 $24,035 110%
Senior/Veteran Exemption 0 7,375 7,000 375 105%
 Specific Ownership Taxes 2,637 22,695 29,400 -6,705 77%
Ambulance Service Fees 2,028 29,515 25,000 4,515 118%
Interest 177 525 200 325 263%
Total Revenues 9,313 329,137 306,592 22,545 107%

EXPENSES

Expenses - Administration 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Administrative staff - reimbursement $3,637 $29,245 $44,000 $-14,755 66%
Community outreach 84 1,439 1,000 439 144%
Compliance (mandated expenses, taxes, fees) 0 731 500 231 146%
County treasurer fees 139 7,231 7,560 -329 96%
District management and accounting 0 11,406 13,000 -1,594 88%
Dues and subscriptions 30 736 1,000 -234 77%
Insurance (BOD) 0 0 500 -500 0%
Legal 0 0 1,000 -1,000 0%
Office equipment & technology 93 133 2,000 -1,867 7%
Office supplies 23 427 2,500 -2,073 17%
Payroll taxes 279 3,364 3,520 -156 96%
Postage 129 129 500 -371 26%
Printing 0 0 500 (500) - 0%
Total Administration 4,414 54,871 77,580 -2,2709 71%
Expenses - Operations 
Expense Category  Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Bank Charges $0 $136 $150 $-14 91%
Billing & Collection Fees 0 2,802 2,000 802 140%
Cleaning & Sanitation 0 0 500 -500 0%
Communications 178 1,315 2,200 -885 6%
Dispatch Services 0 3,252 4,300 -1,048 76%
Facility Reimbursements 500 2,000 2,000 0 100%
Insurance: workers comp, equipment, liability 0 12,344 12,000 344 103%
Medical device maintenance 0 0 2,000 -2,000 0%
Medical supplies 153 3,714 6,000 -2,286 62%
Operating contingency (TABOR) 3% 0 0 9,200 -9,200 0%
Personal protection equipment 0 0 1,000 -1,000 0%
Uniforms 1,523 1,863 5,000 -3,137 37%
Utilities 56 1,259 3,000 -1,741 42%
Volunteer benefits 1,784 9,857 25,000 -15,143 39%
Volunteer responder reimbursement 7 5,854  25,000 -19,146 23%
Total operations 4,201 44,396 99,350 -54,954 45%
Expenses - Training 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Continuing education $0 $1,879 $4,000 $-2,121 47%
Driver training (EMR) 0 0 500 -500 0%
EMT training 0 19,672 20,000 -328 98%
Training devices, supplies, books 0 0 1,000 -1,000 0%
Training equipment - small 0 0 500 -500 0%
Total Training Expenses 0 21,551 26,000 4,449 83%
Expenses - Equipment 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Ambulance Computers 0 0 500 -500 0%
Ambulance fuel 221 930 2,000 -1,070 42%
Ambulance maintenance 145 759 2,000 -1,241 38%
Ambulance registration & licensing 0 675 500 175 135%
Communications 0 0 2,000 -2,000 0%
Facility 76 76 5,000 -4,924 2%
Small equipment 72 3,202 2,000 1,202 160%
Total Equipment Expenses 514 5,642 14,000 -8,358 40%

 

 

TOTALS & SUMMARY

Income & Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $9,313 $329,137 $306,592 $22,545 107%
Total expenditures 9,129 126,460 216,930 -90,470 58%
EXCESS OF EXPENDITURES OVER REVENUES 184 202,677 89,662 113,015 58%

 

Other Financing Sources 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Transfer to Capital Fund 0 $-215,916 -$170,000 -$45,916 127%
 
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE -$7,214 -$13,423 -$80,338 $66,915 127%
BEGINNING FUND BALANCE $88,235 $94,444
ENDING FUND BALANCE $81,021 $81,021  

 

 

ARKANSAS VALLEY AMBULANCE DISTRICT CAPITAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND EIGHT MONTHS ENDED SEPTEMBER 30, 2024 Unaudited

INCOME

Revenues 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Revenues 0 0 0 0 0

EXPENSES

Loan, Building Costs & Improvements 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Loan Principal $0 $150,000 $150,000 $0 100%
Loan Interest 1,128 3,613 9,500 (-5,887) 38%
Loan Costs 0 2,491 4,500 (-2,009) 55%
Building Costs and Improvements 0 187,137 170,000 17,137 110%
Total Expenditures 1,128 343,241 334,000 9,241 103%

TOTALS & SUMMARY

Income and Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $0 $0 $0 $0 $0
Total Expenditures 1,128 343,241 334,000 9,241 103%
EXCESS OF EXPENDITURES OVER BUDGET -1,128 -343,241 -334,000 9,241 103%
Other Financing Sources 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Loan Proceeds $0 $150,000 $150,000 $0 100%
Transfer from General Fund 11,128 215,916 $170,000 45,916 127%
TOTAL OTHER FINANCING SOURCES 11,128 365,916 320,000 45,916 114%
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE $10,000 $22,675 $-14,000 $36,675  
BEGINNING FUNDS AVAILABLE $26,994 $14,319  
ENDING FUNDS AVAILABLE $36,994 $36,994

 

ARKANSAS VALLEY AMBULANCE DISTRICT INCOME AND EXPENSE DETAIL FOR SEPTEMBER 2024
AVAD Transaction Detail - Emergency Checking 
Date Description Memo Category Amount
09/05/24 9197 Altitude Tire & Ftm Med-3 Alignment Equipment:Ambulance Maintenance (145.00)
09/06/24 6300 Adobe Ftm Adobe Software Access Administration:Dues & Subscriptions (29.99)
09/06/24 6300 Usps Po Xxxx7207 Ftm Stamps Administration:Postage (29.20)
09/12/24 9197 Usps Po Xxxx7207 Ftm PO Box Fees Administration:Postage (100.00)
09/16/24 9197 Wm Supercenter # Ftm Misc. office supplies Administration:Office Supplies (22.63)
09/19/24 9197 Colorado Compres Ftm O2 tank refills Operations:Medical Supplies (153.54)
09/24/24 9197 Amazon.com*ey8dm Ftm Parking wheel stopper Equipment:Small Equipment (71.66)
09/24/24 9197 Amazon.com*z28hh Ftm Desk chair Administration:Office Equipment & Technology (84.60)
09/25/24 9197 Sp Bttlfllngstns Ftm Water Filter Equipment:Facility (75.99)
09/26/24 6300 Loaf N Jug 0055 Ftm Post run bevgs. Operations:Volunteer Reimbursement (6.60)
09/30/24 Interest Posting INTEREST POSTING Revenue:Interest 0.02
AVAD Transaction Detail - Operating Checking 
Date Description Memo Category Amount
09/03/24 Howard Volunteer Fire Departme Donation for Bay Use Operations:Facility Reimbursements (500.00)
09/05/24 3298 Att* Bill Paymen Ftm Monthly Cell - Med-1 & 3, office Operations:Communications (178.55)
09/08/24 3298 Picography Llc Ftm Software Plug-in Administration:Office Equipment & Technology (7.99)
09/09/24 Zach Baird AT&T FirstNet Reimbursement Operations:Volunteer Benefits (156.45)
09/11/24 Wright Express Fleet Debi Ach Ambulance Fuel Equipment:Ambulance Fuel (163.93)
09/11/24 Lex Wayson AT&T FirstNet Reimbursement Operations:Volunteer Benefits (156.45)
09/12/24 Lex Wayson August Salary Administration:Admin Staff Reimbursement (2,946.06)
09/12/24 Trisha Litz AT&T FirstNet Reimbursement Operations:Volunteer Benefits (156.45)
09/13/24 3298 Galls Ftm Jackets Operations:Uniforms (667.51)
09/15/24 3298 Salida Clinic Ftm Monthly billing Operations:Volunteer Benefits (845.00)
09/16/24 Alex Tonneson AT&T FirstNet Reimbursement Operations:Volunteer Benefits (156.45)
09/16/24 Streamline Web Svcs - Monthly Fee Administration:Community Outreach (84.00)
09/16/24 Novitas Hcclaimpmt Ach Novitas Hcclaimpmt Ach Revenue:Ambulance Svc. Fees 513.57
09/18/24 Lane Wilda AT&T Reimbursement Operations:Volunteer Benefits (156.45)
09/19/24 Www Fm Xx Xxxx54 03 Transfer from savings [Reserve Savings XX5403] 5,000.00
09/20/24 Nicole Lewis AT&T FirstNet Reimbursement Operations:Volunteer Benefits (156.45)
09/24/24 Sangre De Cristo Elec Paymt Ach Coaldale Station Electric Operations:Utilities (55.87)
09/25/24 3298 Galls Ftm Jackets Operations:Uniforms (855.56)
09/26/24 Co Dept Revenue Taxpayment Ach State Payroll Taxes Administration:Payroll Taxes (142.00)
09/26/24 Irs Usataxpymt Ach Payroll Taxes Administration:Payroll Taxes (827.71)
09/27/24 Mobile Deposit Ambulance Revenue Received Revenue:Ambulance Svc. Fees 659.68
09/27/24 Wright Express Fleet Debi Ach Ambulance Fuel Equipment:Ambulance Fuel (57.33)
09/27/24 Mobile Deposit Ambulance Revenue Received Revenue:Ambulance Svc. Fees 340.78
09/27/24 Novitas Hcclaimpmt Ach Novitas Hcclaimpmt Ach Revenue:Ambulance Svc. Fees 513.57
09/30/24 Interest Posting INTEREST POSTING Revenue:Interest 0.08
AVAD Transaction Detail - Reserve Checking 
Date Description Memo Category Amount
9/16/2024 W&H LLC Draw # 6 (final) Capital Expenditures:Coaldale Facility (25,827.05)
9/30/2024 Interest Posting INTEREST POSTING Revenue:Interest 0.19
AVAD Transaction Detail - Reserve Savings 
Date Description Memo Category Amount
09/10/24 Fremont County T 1 Ach August tax Revenue Received Tax Revenue:Current Tax 4,470.90
09/10/24 Fremont County T 1 Ach August tax Revenue Received Tax Revenue:Specific Ownership 2,636.98
09/10/24 Fremont County T 1 Ach August tax Revenue Received Administration:County Treasurer Fees (139.30)
09/10/24 Fremont County T 1 Ach August tax Revenue Received Tax Revenue:Current Interest 173.00
09/19/24 Www To Xx Xxxx77 00 Transfer [Operating Checking XX7700] (5,000.00)
09/30/24 Interest Posting INTEREST POSTING Revenue:Interest 4.02